Digital document management software

How Digital Document Management Systems can transform the way you work

Documents are central to how organizations collaborate, communicate and maintain records. This has been the case since the earliest forms of writing were invented millennia ago. However, today, the demands of today’s businesses are greater than ever. To ensure the organizational and collaborative success of your team, you need the right document management system.

What Is a Document Management System?

A DMS is a set of tools, practices and policies used to create, transmit, store and manage documents. The primary goal of a DMS is to ensure that the right people have the right version of the right document at the right time. Simply put, a document management system helps keep documents organized within a group.

Historically, these systems were almost entirely paper-based. They helped teams that dealt with a lot of paper to ensure that records were properly kept and were easily retrievable. As businesses have become increasingly paperless, they have turned to digital document management. Most modern systems strive to eliminate as much paper as possible, increasing efficiency and reducing waste.

Document management software typically stores documents, manages versions, enables sharing and collaboration, provides security, and improves organization. Usually, it refers to platforms that can accept and manage documents from multiple sources. This separates DMS software from cloud document control provided by document creation software. For most teams, using a DMS is more flexible and practical.

What Are the Advantages of Cloud Document Management Software?

Keeping your documents organized is an essential part of finding success as a team. It can help you operate more effectively. These are some of the advantages of using DMS software:

In other words, using document control software can help you to be more efficient and effective at many of the processes you already perform. It can integrate into everything from co-authoring a document to reviewing and approving work to ensuring that a checklist has been completed.

What Should You Look for in Document Management Tools?

If you are searching for the right document management software, you will need to find the solution that suits your team’s unique needs. Nonetheless, there are some characteristics that almost every business can benefit from:

What Are Some Examples of Document Management Workflows?

Document management is used in many industries. For example, engineering fields such as energy and construction can benefit from using this type of system to empower the construction of new sites. A DMS solution can also be extremely valuable for helping to ensure compliance with relevant regulations such as building codes and safety protocols.

Similarly, industries that rely heavily on research and development can use document management solutions. For example, pharmaceuticals may use a system to keep track of the many iterations, tests and results necessary to create a new medicine. The transportation field can use document management to share plans for new products. In short, having a DMS can support a diverse range of workflows.

Improve Your Document Workflows With Fluix

If you are looking for the right document management system for your business, consider Fluix. Our powerful system can help with collaboration, e-signing, form completion, data collection, reporting and more. Learn how different industries take advantage of Fluix to accelerate their workflows. When you are ready to enhance your organization’s document management, get started with Fluix.